Minutes 6-11-2007

The Minnewaska Community School Board met on June 11th, 2007 at 7:00 pm at Glacial Hills Elementary.

President Lara Amundson called the meeting to order at 7:00.  Board members present were Lara Amundson, Nancy Rapp, Steve Dinsmore, Kurt Swensrud, Ernie Watson, Darin Peterson, Mike Scott, and Kurt Amundson.  Board members absent were ValRae Boe, and Vanessa Larson.  Dyanne Parsons, Kalley Poegal, and Mary Johnsrud were also present.

A motion was made by Ernie and second by Mike to approve the agenda.  The motion carried.  A motion was made by Kurt S. and second by Ernie to accept the May meeting minutes.  The motion carried.

The treasurer’s report was given.  The balance at months end in the checking and savings account was 23,931.69.  A motion was made by Darin and second by Mike to accept the treasurer’s report.  The motion carried.  The financials will need to be converted to UFARS by the end of the month along with the budget being completed.

Dyanne gave her report:

-          Fron Lutheran maybe selling equipment.

-          Staff training at Audubon for 1 day, August 27^th.  A motion was made by Ernie and second by Kurt S. to approve the 500 dollar cost of this.  The motion carried.

-          Will begin marketing and have the teachers be a part of this.

-          Teachers will meet on Wednesday June 13^th at 1:00.

-          Dyanne will be sending a letter refusing the open position at Minnewaska Elementary.  She has been called back from an unrequested leave.

-          Teachers will submit classroom supply list to be placed within the budget.

-          Dyanne will attend a week of training sessions along with Steve and Lara attending the days they are needed to.  Another board member will also need to attend on Friday.

Old Business:

-          A contract is needed for Leroy McCove.  We will ask for a copy of his contract from Osakis.

-          Steve Dinsmore will meet with Region 1 at Alex Tech.

-          A fax machine, computer, and copier have been purchased.  The copier was 2,000 dollars cheaper to purchase than to lease.

-          The float for Heritage Days parade will be a pontoon loaned from Minnewaska Marine.  All board members and teachers will be needed to work in the park at the food stand on Sunday afternoon.  We will be doing tacos in a bag and hotdogs.

-          By the end of the week would like to start moving into the rooms.  Volunteers will be needed to achieve this.

-          All board members received a copy of articles and bylaws.  Page 11 of the bylaws in section 9, Darin questioned if bond was necessary.  In the articles, Darin also pointed out the address needs to change in Article 5.  A motion was made by Steve and second my Mike to change the address.  The motion carried. 

-          Additional information is needed for the health insurance policies.  The insurance on the equipment increased to about 40,000 dollars.  The surety bond will be checked on by either Lara or Dyanne.

-          An ad has been placed for special education, music, and phy ed positions.  Cyrus is interested in sharing phy ed and music position to give the employee a full time position.

New Business:

-          Steve will address the unemployment compensation and PERA with the state.

-          Criminal background checks were handed out to the board members and completed by the end of the meeting.

-          A budget will be presented to the board at the June 25^th meeting.

-          Lara will talk to Attorney Doebert and will also check with Steve Dess and Mike Link about this.

-          We have received a bid from Ness Waller for 5,200 dollars to do the audit and is the only bid.  A motion was made by Kurt S. and second by Mike to approve contracting with them.  The motion carried.

-          Steve and Leroy will contact banks about establishing a line of credit.

-          Steve Dess is currently looking at the teacher agreements.  A motion was made by Darin and second by Mike to distribute payroll on the 15^th and last day of the month.  The motion carried.  A motion was made by Kurt S. and second by Mike to allow a choice of  9 or 12 month pay period.  The motion carried.  The benefits committee needs to meet and decide on the total benefits package that will be offered.

-          We need a business administration policy and procedure manual.  Dyanne will be looking into this further.

-          Dyanne will check into the planning grant continuation request.

The next meeting will be June 25^th at 7:00pm at Glacial Hills Elementary.

A motion was made by Steve and second by Mike to adjourn the meeting.  The motion carried and the meeting concluded at 9:00.