Minutes 7-9-2007

The Glacial Hills elementary School Board met on July 9^th, 2007 at 7:00 pm at Glacial Hills Elementary.

President Lara Amundson called the meeting to order at 7:00.  Board members present were Lara Amundson, Nancy Rapp, Steve Dinsmore, Ernie Watson, Darin Peterson, and Kurt Swensrud.  Board members absent were Kurt Amundson, Vanessa Larson, ValRae Boe, and Mike Scott.  Also present were Dyanne Parsons, Jayne Schwalbach, and Jessica Jesse.

The agenda was discussed and a motion was made by Ernie and second by Darin to remove the treasurer’s report and also the first reading of the policies.  The motion carried.

The meeting minutes were reviewed.  A motion was made by Ernie and second by Steve to accept the meeting minutes with the addition that the business manager’s position would be posted.  The motion carried.

Dyanne gave her report:

-         Dyanne and Steve will meet June 11^th with the auditor regarding their services.

-         The teachers will meet on the 11^th regarding scheduling, curriculum, along with other topics.  Dyanne will attend the Special Education Training by the MN Charter Schools Special Education Project.  Ernie may also attend this meeting.

-         We have received 9 applications for the special education teacher position.

-         We have received 2 applications for food service.

-         Upcoming expenditures: estimated cost for curriculum- 60,000, music equipment- 10,000, PE equipment- 5,000, cafeteria tables- 1,600, 10 more computers- 10,000, office supplies and accounting software estimated cost- 7,150, each classroom budget- 1,300.

-         Dyanne and Steve will work on the expenditure report this week for submission to MDE in order to receive the next round of federal money as well as the continuation request which is due July 16^th.

-         Teachers will begin working on August 6^th.

-         Lease Aid has been approved and first payment will arrive on July 30^th.

-         Ads are in paper for business manager and custodian.

-         Two more students have enrolled.

Facility Committee Report:

-         A request needs to be done for renting the gym.

Policy Committee Report:

-         A teacher and a parent need to be appointed to the committee.

Old Business:

-         Teacher agreements are done and just need to be signed.  But only one quote for health insurance has been received.  This quote has been done with no medical history on the teachers.  A low, medium, and high quote have been given.  The quote was done by Walley Rajdl from the Lowry Agency.  The teacher’s contracts will not be able to be signed without the insurance portion being first determined.

-         The continuation grant and the implementation grant are being worked on by Dyanne and Steve.

-         A new bid has been received from Mackin Media.  This bid includes books for adults.  The total cost is 13,731.84 for 860 children’s books and 250 adult books.  There was discussion about the process of incorporating the books the school has already.  It will be a cost of 8 cents per book that we own to have them included into the system that they use.  It is unclear what services the 8 cent cost would give us.  A motion was made by Ernie and second by Kurt to purchase the services of Mackin.  The motion carried.  Dyanne will check into the issue of the books we already have, we will not be including them in the system at this time.

New Business:

-         An advertising presentation was given by Jessica Jesse from KXRA radio.  Jessica outlined a marketing plan for the school geared toward increasing enrollment.  5-30 second ads per day on KX92 and 5-30 second ads per day on Z99 for 5 days a week would cost 537.50 per week.  She suggests running the ads for 3 weeks for a total cost of 1612.50.  A motion was made by Steve and second by Ernie to approve one week of advertising and giving Dyanne the discretion to do a second week if the ads are effective.  The motion carried with on board member opposing.

Policies:

-         A second reading of policies 501, 502, 514, 515, 516, and 521 was done.  A motion was made by Steve and second by Kurt to approve these policies.  The motion carried.

The next board meeting will be July 23^rd at 7:00 at Glacial Hills Elementary. 

A motion was made by Steve and second by Darin to adjourn the meeting.  The motion carried.  The meeting adjourned at 8:45.